What's the deadline to register for the conference?
There is not a deadline to register for the conference, however, some preconference sessions do have capacity limits and may fill prior to the start of the conference. To ensure your seat, register before the conference begins. You may register for the conference through the last day of the conference, August 11 or onsite starting Tuesday, August 7.
Do I have to register in advance?
No. Onsite registration for attendees opens on Tuesday, August 7 at 2 PM at the Kay Bailey Hutchison Convention Center. However, FRI registration is required to book a hotel room.
What does my registration fee include?
Will I receive a confirmation of my registration?
Confirmations are sent via email for all registrations.
Will I be refunded if I have to cancel my registration?
Refunds are available subject to certain conditions, including a $75 administrative fee for all cancellations. Find full cancellation and refund details on the Registration & Hotel page.
Can I transfer my registration to another member of my department/staff?
Yes, registration may be transferred to another person in your organization subject to certain conditions. Find full substitution details on the Registration & Hotel page.
When does onsite registration open?
Onsite registration for attendees opens on Tuesday, August 7 at 2 PM at the Kay Bailey Hutchison Convention Center.
When can I make my hotel reservations?
FRI registration is required prior to making hotel reservations. Hotel reservations can be made as soon as FRI registration is complete.
What hotels have been reserved? What are the rates?
Find the full list of available hotels and rates on the Hotel page.
I need to reserve a room but can't pay for my registration now. What do I do?
Complete your registration as your normally would. At the payment page, select Pay by Check/PO or Pay Onsite. This will allow you to register and access to the housing information. Registration payment can be made at a later date by going back into your registration and paying with a credit card. If you pay by check/PO, you don't need to log back into registration if your payment is mailed in to the address provided. Note: To receive the early bird rate, payments must still be made no later than June 27, 2018.
I only need housing for FRI. How can I reserve a room?
Those who need housing-only can register for an expo pass. Once complete, you'll be directed to the FRI housing page.
What hotel is my division block in?
Find the full list of available hotels and rates on the Hotel page.
I’m an exhibitor. How can I reserve a room?
Exhibitors have access to housing through the exhibitor portal. Please use the exhibitor portal to book your housing for the conference.
I've been contacted by a company trying to get me to book hotel rooms - is this legitimate?
Experient is the only official housing company associated with FRI 2018. We have received reports that other companies are posing as the official housing vendor for FRI 2018 and may contact you offering housing for your trip. They are not endorsed by or affiliated with FRI and entering into financial agreements with such companies can have costly consequences.
A hotel poacher/pirate is any unaffiliated hotel or third-party housing company that acts as an official housing company and solicits business from FRI participants. When individuals book hotel accommodations through poachers or pirates the consequences can be costly; event participants may be left without hotel rooms when they arrive at the event and incur fraudulent charges on their credit cards. Please report any questions or concerns to email@example.com
What are the booth rules for FRI 2018?
Please view the Booth Rules and Regulations for information on booth height regulations, what is considered a booth violation, booth backwall height allowance, banners, balloons, smoke/fog machines and information on many other items and what is and is not allowed.
If you have any questions about the design of your booth please contact:
Shannon Gilliland Ph: 703-537-4838 or Email: firstname.lastname@example.org
Who are the event contacts for FRI 2018?
How do I make hotel reservations or a room block?
All housing reservations in the IAFC Housing Block MUST be made through our official reservation system to secure the contracted rates. Registration and Housing are now one system to streamline the process. Find more housing details here.
What is included with my booth space?
Pipe and draping is only included with non-island space. Floor covering is not mandatory. Carpet, furniture, and other booth furnishings can be ordered through the Exhibitor Service Manual. Electric and internet is not included with your booth space but may be ordered through the Exhibitor Service Manual. FRI 2018 will have free wi-fi. All booths receive 3 exhibitor badges per 100 square feet with 2 badges per additional 100 square feet.
How do I register my booth staff?
All booths receive 3 exhibitor badges per 100 square feet with 2 badges per additional 100 square feet. ACCESS the exhibitor page.
For questions regarding registration please contact the registration department at Email: FRI@experient-inc.com or +1 866-229-2386
Where are all the exhibitor order forms and information located?
Is insurance required?
All exhibitors are required to submit a certificate of insurance. Please email your insurance forms to Shannon Gilliland Tel: +1 703-537-4838 Email: email@example.com
Note: If you are using an EAC to set up your booth we still need a certificate of insurance from the company exhibiting.
When can I move in to set-up my booth?
Can I carry my booth items/products in myself?
You may carry your items in if you can carry them in by hand.
Is floor covering or carpeting required?
Carpeting is not required and is not included with your booth. You may bring your own carpet or purchase carpet through the Exhibitor Service Manual.
Can I sell my products/service at the show?
You may sell your products and/or services at the event. You will be responsible for any applicable taxes.
Is there parking available?
There is nearby parking available during the event. Space is limited and there are no in-and-out privileges.
I'd like to join the IAFC and register for the conference. What do I do?
Choose the option that's easiest for you:
I'm a member of the press – do you have press registration?
Where will the conference be held?
When does the FRI conference officially begin?
FRI 2018 begins on Wednesday, August 8 with educational sessions in the morning. The expo hall opens on Thursday, Auguts 9. Committee, section and division meetings take place throughout the week. Be sure to make your travel arrangements accordingly.
What's the dress code?
Business casual is appropriate for conference events. IAFC's Street Party is casual (jeans, comfortable clothes).
Will transportation be provided during the conference?
Complimentary transportation will be provided between official hotels and the convention center. Some hotels are within walking distance from the convention center. Ground transportation between the airport and hotels is not provided on a complimentary basis.
I am a presenter for FRI, where can I go to find information?
FRI Presenters will use the presenters' corner to find the latest information for the sessions.
Will I receive credit for the sessions I attend?
The IAFC provides transcripts for attendees seeking educational credit hours for educational sessions attended during FRI. In order to receive your transcript, you must collect the codes provided during each session you attend. You will enter these codes into IAFC's transcript builder. You can add your codes at any time to the transcript builder.
Where are the networking events being held?
- First Timer's Meet Up: Kay Bailey Hutchison Convention Center
- International Reception: Kay Bailey Hutchison Convention Center
- Big Bang: Kay Bailey Hutchison Convention Center
- TGI-FRI Fest: Gilley's
- Presidential Celebration: Kay Bailey Hutchison Convention Center
Visit our special events page to see locations and times.
Do I need a ticket for the street party, presidential celebration or welcome reception?
Tickets are included with All Access registration or are available for purchase online and onsite at registration.
What are the Exhibit Hall hours?
- Thursday, August 9, 4 - 7 PM
- Friday, August 10, 10 AM - 5 PM
- Saturday, August 11, 10 AM - 1 PM
Are children allowed in the Exhibit Hall?
All children under the age of 16 are admitted free into FRI exhibits and must be accompanied by an adult. Children must be registered and wear appropriate credentials. No children are permitted onto the exhibit floor during move in and move out of exhibits. Children will not be permitted into the general session or other meetings and educational events.
Does FRI have a conference app?
Navigate FRI like a pro with the FRI mobile app. Go to your device's app store or Google Play and search for IAFC Conferences.
Where can I find session information?
Will internet be available during the conference?
Internet will be available for all conference attendees at the Kay Bailey Hutchison Convention Center.
What meals are provided at the conference?
The following food functions will take place during FRI:
- Thursday, August 9 - Big Bang Reception: Heavy hors d'oeuvres and one drink ticket. Big Bang Reception tickets are included in All Access Packages, Core Education Packages and ODP Packages. Big Bang Reception tickets can also be purchased a la carte.
- Thursday, August 9 - Division Lunches: Complimentary Lunch. Division Lunches are open to all IAFC members. Division lunches are included in All Access Packages, Core Education Packages and ODP Packages. Please indicate on your registration if you plan on attending your division lunch.
- Friday, August 10 - TGI-FRI Fest: Heavy hors d'oeuvres and one drink ticket. Street Party tickets are included in All Access Packages and can be purchased a la carte.
- Saturday, August 11 - Presidential Celebration: Complimentary Lunch. Presidential Celebration tickets are included in All Access Packages and can be purchased a la carte.
My question is not here! Who should I contact?
We're sorry we couldn't anticipate your needs. Please email us at firstname.lastname@example.org so we can assist.