FAQs

 
 What is the deadline to register for the conference?

There is not a deadline to register for the conference, however some preconference sessions do have capacity limits and may fill prior to the start of the conference. To ensure your seat, register before the start of the conference. You may register for the conference online through the last day of the conference, June 10, or onsite starting Wednesday, June 6.

 Do I have to register in advance?

No. Onsite registration for participants opens on Wednesday, June 6 at 2 PM in the Key Ballroom East Foyer.

 What does my registration fee include?

Registration for the Hazmat conference includes:

  • Pre-con sessions on Thursday, June 8
  • Full Conference Registration
  • Access to the Exhibit Hall
  • Networking Reception on Friday
  • Two lunches provided in the Exhibit Hall
 Will I receive a confirmation of my registration?

Confirmations are sent via email for all registrations.

 Will I be refunded if I have to cancel my registration?

All cancellations are subject to a $75 administrative fee. No refunds are made on or after May 7 or for no-shows. All cancellations must be made in writing and mailed, faxed 703-273-9363 or emailed, conferences@iafc.org to the IAFC. No telephone cancellations will be accepted.

 Can I transfer my registration to another member of my department/staff?

Yes, registration may be transferred to another person in your organization by written request may be faxed to: 703-273-9363 or emailed: conferences@iafc.org to the IAFC prior to Tuesday, May 1, 2018. After this date, all changes must be made onsite. Additional charges may apply.

 When does onsite registration open?

Onsite registration for attendees opens on Wednesday, June 6 at 2 PM in the Key Ballroom East Foyer

 What hotels have been reserved? What are the rates?

Hilton Baltimore (Headquarter Hotel)
A block of rooms has been secured at the Hilton Baltimore for $156 per night from June 4-10.

 Can I make my hotel reservations now?

Yes, click here for hotel information and to book your room.

 I have been contacted by a company trying to get me to book hotel rooms - is this legitimate?

The Hilton Baltimore, the Hyatt Regency and the Marriott Baltimore Inner Harbor at Camden Yards are the only hotels with blocks the Hazmat conference has contracted with. We have received reports that companies are posing as the official housing vendor for the Hazmat conference and may contact you offering housing for your trip. They are not endorsed by or affiliated with the IAFC and entering into financial agreements with such companies can have costly consequences.

A hotel poacher/pirate is any unaffiliated hotel or third-party housing company that acts as an official housing company and solicits business from Hazmat participants. When individuals book hotel accommodations through poachers or pirates the consequences can be costly; event participants may be left without hotel rooms when they arrive at the event and incur fraudulent charges on their credit cards. Please report any questions or concerns to conferences@iafc.org

 What are the booth rules for Hazmat 2018?

If you have any questions about the design of your booth please contact:
Shannon Gilliland Ph: 703-537-4838 or Email: sgilliland@iafc.org

 Who are the event contacts for Hazmat 2018?

Hazmat Conference event contacts:

Registration Customer Service
800-310-7554
240-439-2554 (International)
HAZ@experient-inc.com

General Hazmat Conference Questions
Sara Stehle
703-537-4801
sstehle@iafc.org

Exhibit & Sponsorship Sales
Tracy Blankenship
571-221-5268
tblankenship@iafc.org

Exhibit Operations
Shannon Gilliland
703-537-4838
sgilliland@iafc.org

Advertising/Media
IAFC On Scene: IAFC official news publication
Jacqueline Garnier
703-537-4807
onScene@iafc.org
www.iafc.org/on-scene

Marketing
Brittany Bowman
703-896-4827
bbowman@iafc.org

 How do I make hotel reservations or a room block?

Exhibitors may book their housing using links provided on the Registration and Housing page.

 What is included with my booth space?

Pipe and draping is only included with non-island space.The Ballroom is carpeted. Furniture and AV ordered through the Exhibitor Service Manual. Electric and internet is not included with your booth space but may be ordered through the Exhibitor Service Manual. All booths receive 2 full conference exhibitor badges and 2 exhibitor passes per 80 square feet.

How do I register my booth staff?

All booths receive 2 conference badges and 2 exhibitor badges per 80 square feet.

For questions regarding registration please contact the registration department at, Hazmat@experient-inc.com or +1 866-229-2386.

 

Where are all the exhibitor order forms and information located?

All order forms can be found in the Exhibitor Manual.

 Is insurance required?

All exhibitors are required to submit a certificate of insurance. Please email your insurance forms to Shannon Gilliland Tel: +1 703-537-4838 Email: sgilliland@iafc.org

Note: If you are using an EAC to set up your booth we still need a certificate of insurance from the company exhibiting.

 When can I move in to set-up my booth?
 Can I carry my booth items/products in myself?

You may carry your items in if you can carry them in by hand.

 Is floor covering or carpeting required?

The ballroom is carpeted. You may bring your own carpet or purchase carpet through the Exhibitor Service Manual.

 Can I sell my products/service at the show?

You may sell your products and/or services at the event. You will be responsible for any applicable taxes.

 Is there parking available?

The Hilton has an on-site garage. Daily fees apply.

 I'd like to join the IAFC and register for the conference. What do I do?

Choose the option that's easiest for you:

 Where will the conference be held?

The conference is held at the Hilton Baltimore hotel. Registration is located in the Key Ballroom East Foyer.
Hilton Baltimore
401 W Pratt Street
Baltimore, MD 21201
Ph: 443-573-8700

 When does the Hazmat conference officially begin?

The Hazmat Conference begins on Thursday, June 8 with a day of Pre-con sessions. The exhibit hall opens Friday, June 9 at 11 AM.

 Will transportation be provided during the conference?

At this time there is no transportation provided for the conference.

 I am a presenter for Hazmat, where can I go to find information?

Hazmat Presenters will use the presenters' corner to find the latest information for the sessions.

 What meals are provided at the conference?
  • Friday, June 8
    Lunch in the Exhibit Hall - 11 AM - 12:30 PM
    Networking Reception - 4 PM - 6PM
  • Saturday, June 9
    Lunch in the Exhibit Hall - 11 AM - 12:30 PM 
  • Sunday, June 10
    Breakfast - 8 - 9 AM
 Will I receive credit for the sessions I attend?

The IAFC provides certificates of attendance to all Hazmat participants. Certificates will be available post conference.

 Where are the networking events being held?
  • Friday, June 8 - Key Ballroom
    Lunch in the Exhibit Hall - 11 AM - 12:30 PM
    Networking reception - 4 PM - 6 PM
  • Saturday, June 9 - Key Ballroom
    Lunch in the Exhibit Hall - 11 AM - 12:30 PM
    ID the Unknown - 11 AM - 12:30 PM
 What are the Exhibit Hall hours?
  • Friday, June 8 - 11 AM - 6 PM
  • Saturday, June 9 - 9:30 AM - 1 PM
 Are children allowed in the Exhibit Hall?

All children under the age of 16 are admitted free into Hazmat exhibits and must be accompanied by an adult. Children must be registered and wear appropriate credentials. No children are permitted onto the exhibit floor during move in and move out of exhibits. Children will not be permitted into the general session or other meetings and educational events.

 Does Hazmat have a conference app?

Navigate the Hazmat conference like a pro with the Hazmat mobile app. Go to your device's app store or Google Play and search for IAFC Conferences.

 Where can I find session information?

Session information can be found on the Education page.

 Will internet be available during the conference?

The Hazmat conference does not have internet in the meeting rooms. Internet is available complimentary in all guest rooms at the Hilton Baltimore.

 What's the dress code?

Business casual is appropriate for conference events.