Registration & Hotel

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Register

We look forward to welcoming you to Symposium in the Sun.

Register Now
Or print out the registration form to return via fax or mail.

Hotel

Housing is available once you complete your registration.

Hotel Options

Conference Rates

Early Bird: By Sept. 28 After Sept. 28
VCOS/IAFC Member $355 $475
IAFC Member $380 $500
Non-Member $475 $585

Onsite Registration Hours

Registration will take place in Salon ABC
Wednesday, November 7 3-5 PM
Thursday, November 8 7 AM - 5 PM
Friday, November 9 7 AM - 2 PM
 Saturday, November 10 7 AM - 1 PM

Cancellation/Substitution Policy

All cancellations will be subject to a $75 administrative fee. Cancellations must be sent in writing to the registration center via e-mail to VCOS@experient-inc.com by Wednesday, October 3, 2018. Telephone cancellations will not be accepted. After Wednesday, October 3, 2018, substitutions will be allowed in the event the registrant is unable to attend, but no refunds will be issued. Telephone substitutions will be permitted.

Housing

Housing links are available to all attendees once they register for the conference.  Please email sstehle@iafc.org if you experience difficulties with housing after you complete your registration.

Hilton Clearwater Beach
Conference Headquarters Hotel

400 Mandalay Avenue
Clearwater, FL 33767
Ph: 727-298-1486

Hilton Clearwater

A block of rooms has been reserved at the Hilton Clearwater Beach for $191 plus tax.  An optional resort fee of $20 per room per night will be offered to all guests.  Rooms are available from Monday, November 5 to Monday, November 12, 2018.  To receive this discounted rate, book your room before October 13, 2018. 

*Any reservations that are cancelled at the Hilton Clearwater Beach will be charged a 1 night cancellation fee equivalent to 1 night room and tax.  To avoid this, attendees should only book the number of rooms they will need for the conference.  

Hyatt Regency Clearwater Beach

301 S Gulfview Blvd
Clearwater, FL 33767
Ph: 727-373-1234

Hyatt Regency Clearwater
A block of rooms has been reserved at the Hyatt Regency for $199 plus tax.  The resort fee for this hotel is waived for all attendees.  Rooms are available from Tuesday, November 6 to Sunday, November 11, 2018.  To receive this discounted rate, book your room before October 9, 2018. 
Marriott Suites on Sand Key

1201 Gulf Blvd
Clearwater, FL 33767
Ph: 727-596-1100

Marriott on Sand Key
A block of rooms has been reserved at the Marriott Suites on Sand Key for $189 plus tax.  The resort fee for this hotel is waived for all attendees.  Rooms are available from Wednesday, November 7 to Sunday, November 11, 2018.  To receive this discounted rate, book your room before October 10, 2018. 
Hampton Inn & Suites

635 S Gulfview Blvd
Clearwater, FL 33767
Ph: 727-451-1111

Hampton Inn Clearwater
A block of rooms has been reserved at the Hampton Inn & Suites for $191 plus tax.  The resort fee for this hotel is waived for all attendees.  Rooms are available from Tuesday, November 6 to Sunday, November 11, 2018.  To receive this discounted rate, book your room before October 8, 2018. 

Hotel Poachers

The IAFC has been alerted that unauthorized housing companies (called hotel poachers) have been contacting registered attendees and exhibitors offering cheaper rates at hotels in the IAFC’s VCOS Symposium in the Sun Conference housing block. This practice, also known as room pirating, is a scam that all attendees should be aware of in order to avoid passing along personal and financial information.

How hotel poachers book rooms and attempt to get your money:
Most poaching agencies do not have a contract with any hotels for room blocks. They will contact a housing wholesaler, such as Expedia, Priceline, etc. to see if rooms are available that they can mark up to resell to unsuspecting guests. Hotel poachers will claim to be calling on behalf of the IAFC or state that they are the official housing company and will sometimes ask that your room be paid in full, up front.

What we do, and what you can do, to avoid hotel poachers:
The IAFC negotiates contracts with hotels to include clauses to protect our attendees should the hotel oversell the rooms or any other issues that may arise with reservations. Rooms reserved outside of the IAFC's VCOS Symposium in the Sun Conference housing block do not have official contracts with the IAFC; therefore, we are unable to help you if any issues arise.

Protect yourself:

  • Be aware that the IAFC has housing blocks with the Hilton Clearwater Beach only.  To book a hotel room you must call or go online to reserve your room - a company will not call you to book your room for you.
  • Trust your instincts and the old adage: If it sounds too good to be true then it most likely is.
  • If you are ever unsure whether or not something is legitimate, contact us first before providing your personal information, company information, or any financial information.

If you receive an unrequested call or email from any company that is not our official housing provider, contact us immediately.

Discrimination & Harassment Policy

The International Association of Fire Chiefs (IAFC) has zero-tolerance for discrimination and all forms of harassment, including but not limited to sexual harassment. This zero-tolerance policy means that no form of discriminatory or harassing conduct by or toward any IAFC member, exhibitor, presenter, attendee or staff member will be tolerated.

The IAFC is committed to enforcing its policy at all levels within the association and at any IAFC meeting. Any person who engages in discrimination or harassment will be subject to discipline and possible removal from a conference premises. If you feel that you have been harassed by any person(s), immediately contact the IAFC at 703-273-0911 or admin@iafc.org or, if on location at an IAFC conference, go to the registration desk and ask to speak to the onsite conference manager.

Travel

For hotel parking, maps and information on getting around, visit our Travel Page.