Registration & Hotel

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Register

We look forward to welcoming you to VCOS Symposium 2017.
Register Now

Or print out registration to return via fax or mail. See more details below.

Hotel

The conference hotel sells out year after year - don't wait to book.
Book Now

See more details below.

Conference Rates

Before Sept. 29 On or After Sept. 29
VCOS/IAFC Member $355 $475
IAFC Member $380 $500
Non-Member $475 $585

Scholarships

Three scholarships will be awarded to aid in registration and travel expenses to Symposium in the Sun. Visit the VCOS website for rules and regulations for each scholarship.

Hotel Reservations

Hilton Clearwater Beach (Sold Out)
Conference Headquarters Hotel
400 Mandalay Avenue
Clearwater, FL 33767
727-298-1486
Room Rate: $188 per night plus tax

Reserve a room

A block of rooms have been reserved at the Hilton Clearwater Beach for $188 per night plus tax. Participants are also offered an optional resort charge of $20.00 per night. A full list of amenities included in the resort charge is listed on the Hilton booking website. Rooms are available from November 1 - 20, 2017. This special room rate is available until October 14th or until the group block is sold out, whichever comes first. When calling the Hilton Clearwater Beach, please reference the group code "IAFC17" to book your stay.

    

Hotel Poachers

The IAFC has been alerted that unauthorized housing companies (called hotel poachers) have been contacting registered attendees and exhibitors offering cheaper rates at hotels in the IAFC’s VCOS Symposium in the Sun Conference housing block. This practice, also known as room pirating, is a scam that all attendees should be aware of in order to avoid passing along personal and financial information.

How hotel poachers book rooms and attempt to get your money:
Most poaching agencies do not have a contract with any hotels for room blocks. They will contact a housing wholesaler, such as Expedia, Priceline, etc. to see if rooms are available that they can mark up to resell to unsuspecting guests. Hotel poachers will claim to be calling on behalf of the IAFC or state that they are the official housing company and will sometimes ask that your room be paid in full, up front.

What we do, and what you can do, to avoid hotel poachers:
The IAFC negotiates contracts with hotels to include clauses to protect our attendees should the hotel oversell the rooms or any other issues that may arise with reservations. Rooms reserved outside of the IAFC's VCOS Symposium in the Sun Conference housing block do not have official contracts with the IAFC; therefore, we are unable to help you if any issues arise.

Protect yourself:

  • Be aware that the IAFC has housing blocks with the Hilton Clearwater Beach only.  To book a hotel room you must call or go online to reserve your room - a company will not call you to book your room for you.
  • Trust your instincts and the old adage: If it sounds too good to be true then it most likely is.
  • If you are ever unsure whether or not something is legitimate, contact us first before providing your personal information, company information, or any financial information.

If you receive an unrequested call or email from any company that is not our official housing provider, contact us immediately.

Cancellation/Substitution Policy

All cancellations will be subject to a $75 administrative fee. Cancellations must be sent in writing to the registration Center via e-mail to VCOS@experient-inc.com by October 9, 2017. Telephone cancellations will not be accepted.

After October 9, 2017, substitutions will be allowed in the event the registrant is unable to attend, but no refunds will be issued. Telephone substitutions will be permitted.

Harassment Policy

The International Association of Fire Chiefs (IAFC) has zero-tolerance for discrimination and all forms of harassment, including but not limited to sexual harassment. This zero-tolerance policy means that no form of discriminatory or harassing conduct by or toward any IAFC member, exhibitor, presenter, attendee, or staff member will be tolerated. The IAFC is committed to enforcing its policy at all levels within the association and at any IAFC meeting. Any person who engages in discrimination or harassment will be subject to discipline and removal from the premises. If you feel that you have been harassed by any person(s), immediately go to the Registration Desk and ask to speak to the onsite conference manager.